You’ve heard me talk in class and at workshops about the importance of having backups for all of your work, especially long term projects like audiobooks.
In my Managing Clients and Projects class, I share with you my admittedly insanely overengineered backup process, but for right now, I want to share with you a backup method that a lot of people overlook.
Now, I wouldn’t rely on this method solely – it’s meant as an additional layer of backup protection, and it really only works as a file-by-file backup for items 15-20 megabytes or less, not a whole hard drive backup. But it’s so easy to do, you might want to add this little tip to your VO utility belt. Use this for those special files that really matter to you.
Here’s how you do it.
Just send yourself an email with whatever file you want backed up attached. Use the filename as the subject line and also the body of the email. Then, archive that email when it comes in. No need to open it, detach the attachment, or doing anything with it.
Until you can’t find the original. You now can go to your email, accessible from anywhere, search for that message, and grab the attachment.
As an example, if you use Gmail, like I suggest you do, you now have a copy of your work on Google’s cloud servers, and since Gmail is searchable in your Gmail corpus (that’s a fancy word for your entire email, contact and calendaring database), it’s there pretty much forever.
And the amount of storage Gmail gives you for free is similar to the storage you’d get on the free versions of iCloud, DropBox and all the others.
So if you’re working on that demo, spot, chapter or IVR prompt set, or really anything – a report, a deck, a presentation, an article – whatever you want to make damn sure isn’t going to evaporate if your hard drive goes south, this fits the bill nicely.
Hope this helps.